Automated Workflow

Automated Workflow Begins With Understanding the Current Manual Workflows

The first step in going paperless is to review manual tasks, workflows and begin to create documentation and step by step of each and every most common and most important processes.  In our system automated workflow processes  follow the exact manual workflows.  A sample process for a basic workflow in one government organization is listed below.  The   example process for document “Request For Equipment” is listed below.  This document is a internal document within a typical government  organization however the workflow or the form could be internal,  external or both to the organization:  

• * A request is made by an employee from the sales-team for a new LED TV in their conference room 
• * Requester must use paper form-1290
• * Requester fills the top portion of the form including date, name, department,equipment requested
• * Document then is sent to Inventory Control department for “availability check”
• * Inventory Control Department reviews the request
• * Inventory Control Authorized person checks box on the form as product is “available”
• * Request form then is sent to the Inventory Manager for signature
• * From Inventory Manager, the form-1290 must go to requester department manager for signature
• * Next Form is sent to Department of budget for approval and signature
• * From department of budget, the form is sent to Sales manager for final approval
• * From Sales manager the form returns back to Inventory room for pickup
• * Requester is notified that the product is ready for pickup

What if you can do all of the above and more in one central location from the cloud, safely, security and automated?   digital Paper Exchange is the answer! Sign up for a Free Webinar and learn the facts on how your office can save time and money now. A process that takes days, within DPE workflow it takes minutes. Save time, Save money, never have to train your staff on this new systems because DPE is able to utilize existing workflows to create automated systems that are very familar.  It creates productivity and has a minimum learning curve. Sign up now for our Free Webinar.  Chasing forms,  just got alot easier and faster  with Digital Paper Exchange Automated Workflow. Digital Paper Exchange